EDI: documents, trading partners and how it works

Concepts

• Advance ship notice (ASN)

  What an advance ship notice holds, where each field comes from, one ASN in X12 856, EANCOM DESADV and Peppol, and the timing sum behind a late notice.

• AS2 for EDI

  How AS2 moves EDI files: the HTTP POST, AS2-From and AS2-To, signing and encryption, the MDN receipt and MIC, certificate renewal, retries and duplicates.

• EDI capable

  What a retailer checks when it asks whether you are EDI capable: interchange ID, connection, document set and a passed test. With the three routes compared.

• EDI compliance

  EDI compliance in three levels: syntax, the partner guide and business rules. Why an accepted 997 is no approval, and which field each chargeback traces to.

• EDI for small business

  EDI for a small supplier with one retailer: what you need before the first document, 168 documents a month at 20 orders, and where a web portal stops.

• EDI mapping

  EDI mapping explained: what an EDI translator covers, why every partner needs its own map, one order line mapped with the arithmetic, and the errors per class.

• EDI provider

  What an EDI service provider does, the five kinds from VAN to managed service with their limits, and whether you must use the one your retailer recommends.

• EDI software

  EDI software in four layers: transport, translation, mapping and the ERP side. With the metering units, a kilocharacter sum and what each ERP does natively.

• EDI trading partner onboarding

  EDI trading partner onboarding: the IDs and qualifiers you exchange, the test envelope, what a test cycle checks, and how Kroger moves a vendor to production.

• EDI VAN (value-added network)

  How an EDI VAN works: the mailbox model, routing on ISA IDs, interconnects between networks, what is metered, and where the VAN stops and mapping begins.

• EDI vs API

  EDI vs API on technical grounds: unit of exchange, timing, acknowledgment, rate limits and failure handling, with one order acknowledged both ways at Walmart.

• SSCC label

  How an SSCC label works: the 18 digits and their four parts, the check digit worked out, GS1-128 size and placement rules, and the SSCC in the EDI 856.

• What is EDI?

  What EDI is and how it works: X12 and EDIFACT, the envelope with its control numbers, four ways to exchange files and the documents in an order-to-cash cycle.

• X12 vs EDIFACT

  X12 vs EDIFACT side by side: document names, envelopes, delimiters, versions and acknowledgments, with one purchase order written in both and what changes.

Documents

• EDI 204 Load Tender

  EDI 204 at segment level: B2 shipment ID, stops in S5 and G62, weights per stop, a multi-stop sample with totals, the envelope, the 990 and shipper rules.

• EDI 214 Shipment Status

  EDI 214 at segment level: B10 references, AT7 status and appointment codes, time codes, a sample with its envelope, shipper rules and mapping to tracking.

• EDI 753 Routing Request

  EDI 753 at segment level: BGN, ship-from and ship-to, ready date in G62, weights and volumes per PO in OID, a two-PO sample, the envelope and buyer rules.

• EDI 754 Routing Instructions

  EDI 754 at segment level: BGN load reference, BLR carrier SCAC, OID per PO, pickup date in G62, a sample answering a 753, the envelope and buyer rules.

• EDI 810 Invoice

  EDI 810 at segment level: BIG, IT1, SAC, TXI and TDS with implied decimals, a sample invoice that balances, the envelope, and the ERP side.

• EDI 820 Remittance Advice

  EDI 820 at segment level: BPR handling codes, the TRN trace number, RMR invoice lines and ADX deductions, a worked sample, the envelope and cash application.

• EDI 846 Inventory Inquiry/Advice

  EDI 846 at segment level: BIA, LIN, QTY qualifiers 33 and 20, SCH for the next available date, a sample with its envelope, and the stock figure behind it.

• EDI 850 Purchase Order

  EDI 850 at segment level: BEG, N1, PO1 with its 25 elements, CTT and AMT, a sample with its envelope, the 855 and 860 that follow, and the ERP side.

• EDI 852 Product Activity Data

  EDI 852 at segment level: XQ dates, ZA activity codes QS, QA and QP, SDQ store quantities, a weekly sample, Kroger VMI and pay-for-scan, replenishment.

• EDI 855 Purchase Order Acknowledgment

  EDI 855 at segment level: BAK acknowledgment types, ACK line status codes IA, IQ, IP and IR, a sample with its envelope, partner deadlines and the ERP side.

• EDI 856 Advance Ship Notice

  EDI 856 (ASN) at segment level: BSN, the HL hierarchy, MAN with the SSCC-18, a sample with its envelope, and how Kroger, Belk and Walmart differ.

• EDI 860 Purchase Order Change

  EDI 860 at segment level: BCH purpose codes, POC change codes QD, QI, DI, PC and RZ, a worked sample and envelope, 850 vs 860, three retailer guides.

• EDI 864 Text Message

  EDI 864 at segment level: BMG subject, MIT message header, MSG lines and their limits, a sample, the 824 alternative, the envelope and routing to a person.

• EDI 940 Warehouse Shipping Order

  EDI 940 at segment level: W05 status codes, W01 lines, G62 dates, W66 carrier and W76 totals, a worked sample with its envelope, and the 945 that answers it.

• EDI 945 Warehouse Shipping Advice

  EDI 945 at segment level: W06, W27, W12 and W03, a worked sample with its envelope, how Hershey and Simplot guides differ, and how the 945 feeds the 856.

• EDI 997 Functional Acknowledgment

  EDI 997 at segment level: AK1, AK2, AK3, AK4, AK5 and AK9 with their codes, an accepted and a partially accepted sample, and the Walmart and Kroger rules.

• EDI document types

  The EDI document types a supplier meets: 850, 855, 856, 810, 997 and 26 more X12 transaction sets, with direction, group code, EDIFACT name and ERP record.

Trading partners

• Amazon EDI

  Amazon vendor EDI by step: the 24-hour acknowledgment, shipment confirmations with SSCCs unique for 365 days, invoice checks and the direct fulfillment flow.

• Kroger EDI

  Kroger EDI for suppliers: the 5010 document set by program, ISA and GS IDs, the 856 with tare level and 5-digit PO, the 824 error codes and the fee rule.

• Target EDI

  Target vendor EDI from its public terms: purchase orders by EDI, five days to reject, ship dates, all-in PO prices, invoice-only payment and deductions.

• Walmart EDI

  Walmart EDI for drop-ship vendors: the 850, 855, 856, 846, 860, 824, 879 and 997 in X12 004010, the four connection types, file names over SFTP and samples.

• Wayfair EDI

  Wayfair dropship EDI from its own specs: ISA ID and delimiters, the 850 to 810 set, the 24-hour 865, ASN rules, 846 feeds and the implied decimal in TDS01.